Jane is an assistant that lives in your inbox. Put her address in Cc and she books the meeting, remembers the document, notices the reply that never came, and writes the first draft of the proposal when you ask for one.
There is nothing to open and nothing to keep up to date. You write the email you were going to write anyway, and put her address on it.
“Jane, set up 30 minutes with Ron on Thursday afternoon.”
She reads the thread for who and when, checks the calendar, and sends the invitation with a video link. If “Thursday afternoon” is ambiguous, or it is not obvious who Ron is, she asks you rather than guessing.
You forward a specification, a deck or a price list.
She reads it — including the pages that are pictures rather than text — and can answer questions from it later, naming the document so you can check. When nothing on file answers the question, she says so instead of assembling something plausible.
You send a quote and hear nothing for a week.
One short list each weekday morning: who is waiting on you, and who has gone quiet. Replying to the person is what clears the item — there is nothing to tick off.
“Build a proposal for BG Trucking.”
She reads your thread with them, your earlier threads with them, your call notes and your own template, then sends you a PDF laid out like the ones you have sent before. Every figure is traced back to something you or they actually wrote, and anything nobody has stated is left visibly blank.
This is what makes her safe to put on a real customer thread, so it is worth reading as closely as the part above.
Answers, drafts and reminders come back to you and to nobody else. The only thing that ever reaches another person is a calendar invitation you asked for.
Copy her on a note to a customer and she watches the thread. She will remind you about it and will not reply to it, however much it reads like a question.
Every figure in a document is matched against the text it came from. One that cannot be traced is named above the draft rather than quietly left inside it.
A price nobody has stated stays a blank marked to be confirmed. A question the documents cannot answer gets “I don’t know”, with what she looked at.
About twenty minutes in total, most of it waiting for a mailbox to be created.
Your name, your timezone, and who should be able to give her instructions. A few minutes on one form.
We create your workspace, keep your data in its own separate database, and send you the link that connects her.
Add a user in your Google Workspace, sign in as her once, and approve the permissions. Scoped to that one mailbox, and revocable by you at any time.
We confirm she can read her own mail and see the calendar, and tell you when she is ready.
Send her a document and ask a question about it. If she answers, everything is working.
A factual comparison of the work involved, not a claim that any of it is impossible by hand.
| What matters | With Jane | Without |
|---|---|---|
| Booking a meeting from a thread | One line in an email; she reads the thread for who and when | Check the calendar, write the invitation, chase the time |
| Finding what a document said | Ask in plain words; the answer names the file | Search your inbox for the attachment, then read it |
| Knowing what has gone quiet | One list each weekday, cleared by replying | A spreadsheet somebody has to keep up to date |
| First draft of a proposal | A PDF laid out like the last one that was agreed | Copy the last one and edit out the previous customer |
| Numbers in that draft | Each traced to the message it came from | Checked by whoever remembers to check |
| What a colleague can see | Company documents, not your customers | Whatever is in the shared drive |
Jane gets her own mailbox in your Google Workspace, and the permission you grant is scoped to that one account — not your inbox, not your drive, not anything else. You can revoke it from your own Google settings at any time, without asking us.
Where several colleagues use her, each of them gets their own reminders and their own customers. What is shared is the company’s knowledge base: the decks, datasheets, templates and price lists somebody deliberately filed. Your correspondence is not shared, and neither are the documents belonging to your accounts.
Each customer’s data lives in its own separate database schema, and nothing Jane holds is used to train a model.
No. You keep using email exactly as you do now and put her address in Cc when you want her to see something.
Everything she produces comes to you first — a draft, an answer, a reminder — so a mistake costs you a moment rather than reaching a customer. The one exception is a calendar invitation, which only goes out when you have asked for one.
Either. We recommend your own: your correspondence then stays inside your own Workspace and we hold nothing but a token for that single mailbox. We will host one if you would rather not create an account, and the setup guide explains what that changes.
Not yet — she needs a Google Workspace or Gmail mailbox today. If that is a blocker, say so on the form and we will tell you where it stands.
About twenty minutes, most of it waiting for a mailbox to be created. Nothing connects to anything until you approve it yourself.
Tell us about your company and we will set her up. Nothing here commits you to anything, and nothing connects until you approve it.
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